Reminder: Post 300A form Feb. 1 to April 30

By: Travis Rhoden

Publication: Workplace Safety Regulatory Alert

Date Posted: 12/15/2021

Complete OSHA Form 300A for Reporting Year 2021

It’s time once again to complete your summary of job-related injuries and illnesses — this time for reporting year 2021. If your establishment is covered by 1904.32, be sure to have the OSHA Form 300A (or equivalent) signed by a company executive and keep it posted from February 1 to April 30, 2022, in a conspicuous place(s) where notices to employees are customarily posted.

Your 300A summary will list the total number of job-related injuries and illnesses that occurred in 2021 and were logged on the OSHA 300. Information about the annual average number of employees and total hours worked during 2021 are also required to assist in calculating incidence rates. Companies with no recordable injuries or illnesses last year must post the form with zeroes on the total line.

Avoid common errors with your Form 300A

Remember the summary is only the culmination of your recordkeeping. This includes reviewing the records to ensure accuracy before completing the summary.

A few common errors to watch out for include:

  • Including first-aid only incidents on your injury log/summary. Remember, non-recordable cases must be kept separate in terms of your OSHA log.
  • Checking more than one case type. While cases may change, make sure to update your records. Don’t forget to update day/restriction counts.
  • Not putting at least one day of restriction for restricted cases, even if there’s also lost days.
  • Not putting at least one day of days away for cases involving lost days, even if there are restrictions.
  • Not counting temp workers in the hours worked part of the form. This figure should reflect the actual number of hours worked by employees. OSHA requires employers to include hours worked by salaried, hourly, part-time and seasonal workers, as well as hours worked by other workers subject to day to day supervision by your establishment (e.g., temporary help services workers). Do not include vacation, sick leave, holidays, or any other non-work time, even if employees were paid for it. If your establishment keeps records of only the hours paid or if you have employees who are not paid by the hour, estimate the hours that the employees actually worked.
  • Not having a company official sign the summary form. OSHA requires that the company executive who certifies the log must be one of the following persons: (1) An owner of the company (only if the company is a sole proprietorship or partnership); or (2) An officer of the corporation; or (3) The highest ranking company official working at the establishment; or (4) The immediate supervisor of the highest ranking company official working at the establishment.

Remember, your summary is a reflection of your reviewed/accurate injury and illness logs. It is also the vehicle that communicates important information to your workers when the form is posted.